Think about your work day. Where is the one place that you spend the most time? It’s probably your desk! If the place where you spend most of your work day is cluttered and disorganized, you will find yourself working late hours and weekends just to complete the important tasks on your to-do list. You will end up wasting time searching for items that you need like a file that you misplaced and feeling rushed to meet deadlines.
So what do you do? Here are office organizing and time management tips from your Professional Organizer in NYC for organizing your desk space which will save you time during your work day.
Step one: Evaluate
The first thing you need to do is take a good look at your desk and evaluate your space. Often, a lot of time is lost because items are not stored in or near your desk in a logical way. ( I would delete all within the parentheses as it is too similar to step 2. Here’s an example: if you are using a specific file or series of files for research in your day-to- day tasks those files are stored in an opposite corner of your office, you are getting up to access those files multiple times a day.) When items that you need are not located within reach of your main workspace, you’ll not only lose valuable time when you go in search of that item but you also run the risk of getting distracted while retrieving that item. Hence, losing even more time and possibly not returning promptly to task you were working on.
Step two: Identify and Create
Decide which items you use regularly. Then take a look at your space and create a flow that works for you. To start, take a seat at your desk and look around. What space is easily accessible? If you need specific files regularly, store them in a desk drawer. If you use the phone often, make sure that is within reach on your desk. Store office supplies that you use daily in your top drawers, and move excess supplies into a closet or storage area elsewhere. Keep items that you use together in close proximity to each other. As you create your flow, remember that items used most often should be stored in drawers and shelves nearest your workspace, and the items you use less often further away.
Step three: Purge
It’s hard to stay productive and efficient when surrounded by clutter! Look at the items you have on and in your desk and get rid of anything you don’t need. Throw away old notes, get rid of office supplies that are broken or no longer work, move personal items that have been on your desk to a shelf away from your workspace. Instead of using your desk as a place to leave items when you are running short on time, get into the habit of regularly taking a couple of minutes to clear items off your desk and put them away. This process will save you time in the long run.
Your goal in creating a functioning workspace is to minimize the times during the day when you disrupt your workflow. This will save you time and energy! Need more help with time management tips in the office, or organizing your desk? Reach out to your Professional Organizer in NYC today!
Stephanie Shalofsky is a Professional Organizer in NYC and the founder of The Organizing Zone. She works with small companies from solopreneurs in home offices to those with up to 25 employees to gain control over their work environment resulting in improving productivity and profits. www.theorganizingzone.com
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