3 Steps to a Paperless Office

Remember Steve Carell’s The Office?

It’s about the daily hi-jinks that happen at a paper company. Now it seems so passé and retro. Who needs that much paper these days?

Today’s modern offices are undergoing three major transitions. The first is shift to a standing desk to improve your overall health. The second is to work mobile, almost from any location. And the last is to eliminate the need for paper.

We’re in a new era and how we work is evolving. Besides the desire to lessen our paper waste for environmental reasons, we also want more freedom to create streamlined businesses. And eliminating the piles of paper on our desk helps us achieve that goal.

Here’re a few ideas to help you ditch your desk’s inbox and lower the amount of paper that flows through your office:

Just Ask

One of the biggest culprits in the paper war are monthly bills. You get a monthly statement and maybe another one if you’re a few days late paying. One or two envelopes on your desk is no big deal. But one bill each for water, heat, electricity, internet, sewer, credit cards and subscriptions. It can add up quickly.

So just ask. Many utility and credit card companies offer paperless billing options. Our local water company isn’t that advanced and we will always get a paper bill from them. But you’ll significantly lower paper clutter even if you reduce your paper bills by 50%.Learn how to e-Sign

Learn How to e-Sign

One aspect that stops some businesses from going paperless is the mistaken belief that they won’t be able to sign documents. However, e-signatures are legally valid and carry the same legal weight as handwritten signatures because of the federal government’s ESIGN Act of 2000.

You can’t e-sign documents if you need a notary (like wills and court orders) but you can sign most contracts. You can also use an e-signature service if you have high value documents and want a little more security.

Use Mobile Tools

One easy transition to a paperless office is to start using apps that eliminate the need for paper. The king of these is Evernote. It’s the equivalent of a million sticky notes now completely organized and inside your smartphone. You can even turn your smartphone into a scanner with apps like TurboScan, which can turn pictures into PDF’s.

Every office has different needs, so start with identifying where you’re using a lot of paper and see if there’s an app that may do the same thing.

hero_evernote

Ready to Evolve Your Business?

The move towards a completely paperless office takes a bit of time and some tweaking along the way. There are aspects of my business that will never be paperless, yet that hasn’t stopped me from trying. I’m tired of a cluttered desk and endless trips to the recycling plant down the street. I’m also tired of shredding any document with my financial information on it. Thankfully, my bank started offering e-statements this year which has helped tremendously, especially since I manage all my banking accounts online anyway.

So if you’re ready to make the switch, start small. One step at a time. Check out your paperless options. Before you know it, you’ll be paper free and your entire office will fit into the palm of your hand.

34 COMMENTS

  1. 530620 974142Youll notice several contrasting points from New york Weight reduction eating program and every one one may be useful. The very first point will probably be authentic relinquishing on this excessive. lose weight 375558

  2. 597301 973742Good blog! Only issue is im running Firefox on Debian, and the internet site is searching just a little.. weird! Perhaps you might want to test it to see for yourself. 440164

  3. 294231 900081Whoah this weblog is magnificent i actually like reading your articles. Maintain up the good paintings! You realize, a great deal of persons are searching round for this information, you could aid them greatly. 868548

  4. 853545 213192I will right away grasp your rss as I can not in discovering your e-mail subscription hyperlink or e-newsletter service. Do youve any? Kindly permit me realize so that I could subscribe. Thanks. 609143

  5. Hi this is kinda of off topic but I was wondering if blogs use WYSIWYG editors or if you have to manually code with HTML. I’m starting a blog soon but have no coding skills so I wanted to get guidance from someone with experience. Any help would be enormously appreciated!

  6. Having read this I believed it was really enlightening.
    I appreciate you finding the time and effort to put this
    article together. I once again find myself personally spending a lot of time both reading and commenting.

    But so what, it was still worthwhile!

  7. 417635 826889Attractive part of content. I just stumbled upon your website and in accession capital to claim that I acquire in fact enjoyed account your weblog posts. Any way Ill be subscribing to your feeds and even I achievement you get entry to constantly swiftly. 315805

  8. 96420 26810Admiring the time and effort you put into your website and in depth info you offer. Its excellent to come across a weblog every once in a while that isnt the same out of date rehashed material. Excellent read! Ive saved your internet site and Im including your RSS feeds to my Google account. 350050

  9. 30789 656815I admire the helpful facts you offer inside your articles. I will bookmark your weblog and also have my children verify up here often. Im extremely confident theyll learn lots of new issues appropriate here than anybody else! 510822

  10. Woah! I’m really loving the template/theme of this website.

    It’s simple, yet effective. A lot of times it’s hard to get that “perfect balance” between superb usability and visual appeal.
    I must say that you’ve done a superb job with this.
    In addition, the blog loads very quick for me on Firefox.
    Exceptional Blog!

  11. 482105 150276This internet internet site is often a walk-through for all with the understanding you wanted concerning this and didnt know who need to. Glimpse here, and youll completely discover it. 900406

  12. Hi there, just become aware of your weblog thru Google, and located that it is truly informative. I am gonna be careful for brussels. I will be grateful if you happen to proceed this in future. Lots of other folks can be benefited out of your writing. Cheers!

LEAVE A REPLY

Please enter your comment!
Please enter your name here