Replacing your computer – whether at home or at the office – is never an enviable task. Not only can there be great costs associated with any new technology, there’s also the fear of ensuring everything you need is on your new system and it’s set up within a reasonable amount of time. That way, you can begin using your new system how it was intended to be used, and not just spending time going through the process of organizing files, software, programs, etc.
Our NYC Professional Organizer’s advice for transitioning to your new computer is sure to help this process go smoothly. Thanks to these five organizing tips, you’ll be using your new computer in no time!
1. Plan ahead. Don’t wait for your current computer to crash and die before researching what your next system will be. It may be time to begin the new computer search if your computer frequently freezes and crashes, if your USB ports stop working or if your computer sets up or runs slowly. If you think your computer could be repaired, reach out to a reputable technician who will be able to provide guidance on this and answers to your questions when it comes to the repairing vs. replacing question. Once you determine a replacement is imminent, create an organized game plan. This can save you time and money in the future, and who couldn’t use a little more of those?!?
2. Be a smart shopper. Since you’re not shopping under pressure, with your old computer waiting to be recycled, you can take the time needed to compare brands, operating systems, features, and price. Begin by making a list of what would be nice to have and what you can’t live without on a new computer. You’ll be utilizing this computer for the next couple of years at least, so you want to ensure the one you purchase will be the right fit for you, both currently and in the immediate future.
3. Become tech savvy. Technology is changing at a rapid-fire pace! Even if your current system is just a few years old, the new one you may be considering could work quite differently. Educate yourself on operating system upgrades (for example, new versions of Windows), making the transition from PC to Mac, or vice versa, etc. Discuss your plans with friends you consider especially tech savvy, and ask them any questions you have. Usually if they spent the time learning about the latest and greatest options, they’ll also enjoy sharing what they know and will make suggestions on what will work best for you.
4. Know your software. Look into the software products you’re currently using (Microsoft Office, QuickBooks, etc.), and learn if they’ll be compatible with your potential new computer’s operating system. Install any necessary software on your new computer, and make any updates, before transferring files.
5. Ensure an organized computer transition. Before transferring absolutely everything from your old computer to your new one, take the time to purge your old system of files you no longer need and re-organize/re-name your file folders so they reflect your current needs. This way, you won’t have unnecessary files taking up valuable storage space on your new computer, and you’ll know exactly where to find all essential documents when needed. Copying files to an external hard drive, or a secure online storage solution, such as Dropbox, will allow you to easily retrieve and move them to an alternative location. If there are files you need, but don’t require regular access to, consider organizing and archiving those items on your external drive, or online rather than moving them to your new computer.
If you think ahead, shop smart, and devote a bit of time to transitioning computer systems, you’ll be in great shape for the big swap. No panicking looking for lost files or information, no excess time offline waiting for your new computer to be delivered, and best of all – an upgraded system, customized and ready to use! Good luck as you begin the process and happy computer organizing!
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