File Here? File There? Files Everywhere???

Creating a Filing System? 


{image by BlakeSchool}

Are you embarking on a journey of paperwork organization?

Are you trying to figure out the best file set-up?

Here are some suggestions on categories to put in your filing system:


  1. Banking
  2. Tax Records
  3. Investments
  4. Credit cards
  5. Retirement
  6. Documentation passport


  1. Car (owner’s manual or payments)
  2. Warranties
  3. Service Records

Education Records

  1. per child
  2. per adult


  1. Lease
  2. Home improvement
  3. Receipts
  4. Warranties

Employee Information

  1. Payroll stubs
  2. Benefits
  3. 401k

Medical Records

  1. Each member of family
  2. Medical information hospital or doctor
  3. Pets


  1. Book list
  2. Cooking
  3. Hobbies
  4. Volunteer information
  5. Magazine subscriptions
  6. Church


  1. Restaurants
  2. Entertaining ideas
  3. Shopping
  4. Travel


  1. Photos
  2. News articles
  3. Misc.

Correspondence Letter

  1. Business
  2. Personal
  3. Friends and relatives

When? How? Why?

File on a regular basis.

Any new project-create a file

 I suggest auditing files at least once a year. It’s definitely worth the time investment. I prefer to go through my files right before tax season and at the end of the year.

 Are you confused on where to place a piece of paper? Are you feeling it can go in 2 different spots? No worries make a copy and place in both spots.

Purge when necessary. I like to create a tax file that will hold all of the information I will need for my next tax session.

 No need to hold onto your store credit card statements! Most are paperless and you have access to each statement. Are you old school and need to pay bills manually? No worries, you can still cut your paperwork clutter by discarding the previous month’s statement. If you make a payment and next month you see your payment recorded you don’t need that old statement.

Set up your system and if you find a file or files that are not being used then pull the file. Remember less is more…


Need help starting the process? Contact me and together we can begin the process!


Planting Peacefulness,


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She launched Piece of Time Peace of Mind™ in 2009-a business that is designed to offer services to help people with their overwhelmed lives. Her business offers services as cooking, decorating, personal shopping, grocery shopping, meal prepping, organizing your home, office and or garage. She can even help you with your business offering fresh ideas, resources and streamline your systems, to work more efficiently for you.

“I am now helping people who are overwhelmed or have no time, by being an extra set of hands I am able to work with individuals and help them create balance in their lives. I can be your Balance coach offering support and suggestions to gain Peace in your life. I believe everyone Deserves Peace.”
When Shelley is not busy planting peacefulness you will find her cooking, gardening volunteering or playing with her pets click here. She actively fosters Babies, participates in senior companionship, networks for animal rescue, mentors students and donates her time at the local library.